Data Retention Policy

Effective Date: 31/07/2025

The CTC Agency (“we”, “our”, or “us”) is committed to protecting the personal data of candidates who use our career portal. This Data Retention Policy explains how long we retain personal information and the procedures we follow to securely manage and dispose of it.

1. Purpose of Data Retention

We collect personal data from candidates to:

  • Facilitate the recruitment and hiring process.

  • Communicate regarding job applications and updates.

  • Comply with legal or regulatory requirements.

2. Types of Data Collected

We may retain the following information:

  • Personal identification details (name, contact information, date of birth).

  • Resume/CV, cover letters, and portfolio submissions.

  • Application history, interview notes, and assessment results.

  • Correspondence with candidates via email or portal messaging.

3. Retention Period

  • Active Applications: Candidate data will be retained for the duration of the recruitment process or until the position is filled.

  • Inactive Applications: If a candidate is not selected, their personal data may be retained for up to 2 years for future job opportunities, with prior consent where required.

  • Legal Requirements: Certain information may be retained longer if required by law or regulatory obligations.

4. Data Deletion

After the retention period expires, we will securely delete or anonymize personal data. Candidates may also request deletion of their data at any time by contacting us.

5. Candidate Rights

Candidates have the right to:

  • Access their personal data.

  • Request correction or updating of inaccurate data.

  • Request deletion of their data where applicable.

  • Withdraw consent for future use of their data.

Requests can be submitted to:
📧 Email: contact@thectcagency.com
📞 Mobile: +91-7660011013

6. Updates to This Policy

We may update this Data Retention Policy periodically. All updates will be effective immediately upon posting on the career portal.